Stubborn OneNote: cannot rename notebook section

My favorite note-taking tool, Microsoft OneNote, has been bothering me for quite a while with a strange issue: for some reason, it renamed a section called “Customer notes” to “Customer notes 2”, and I could not change it back.

After some investigation, this was the origin of the problem:

  • My notebook was synced to a SharePoint document library
  • It was probably called “Customer notes” before, but a sync conflict added a second section “Customer notes 2”
  • I deleted “Customer notes” and tried to remove the 2 in “Customer notes 2”, but no luck.

The cause: when you have a section that contains attachments, OneNote creates a subfolder called <name of section>_onefiles. When I deleted the section “Customer notes”, it did NOT delete the folder “Customer Notes_onefiles”. That’s why I could not rename “Customer notes 2” to “Customer notes”, because the corresponding subfolder “Customer notes_onefiles” already existed.

I deleted the old “Customer notes_onefiles” and then I could rename my section. I’m a happy OneNoter again !

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Co-authoring with Office 2010 and SharePoint 2010

I have been playing with the co-authoring function in Office 2010, SharePoint 2010 and the Office Web Apps. Co-authoring allows simultaneous editing of the same document by multiple users. It took me some time to figure out which apps actually support this functionality, because not all of them do.

The following site gives a good overview: http://office.microsoft.com/en-us/sharepoint-server-help/document-collaboration-and-co-authoring-HA101812148.aspx

The table below (taken from the article) is a good summary:

Application Server Requirements Common Scenarios
Word 2010 SharePoint Foundation 2010 Any document including proposals, plans, vision statements, minutes, newsletters, and reports
PowerPoint 2010 SharePoint Foundation 2010 Any presentation including training, conferences, post-mortems, product overviews, handbooks, and project status reports
Excel Web App SharePoint Foundation 2010
and Office Web Apps
Any spreadsheet, including team financial modeling, business-to business product line update on a web page, and real-time trading spreadsheet trackers
OneNote 2010 SharePoint Foundation 2010 Any notebook, including recurring meeting minutes, project brainstorming (“group-think”), shared research and reference material, and shared training courses
OneNote Web App SharePoint Foundation 2010 and Office Web Apps  
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Office 2010 – where did the “Share” menu go?

In Office 2010 Beta, the File menu contained a Share option, that allowed you to save a file directly to a SharePoint site, or even to SkyDrive.

I was looking for that option in the final release, but could not find it. Well, the Share option is no longer there, but all the functionality is under Save & Send.

It took me a while to figure that out, so I thought I might share it with you.

 

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The ribbon in SharePoint 2010

As you have probably heard, SharePoint 2010 has a total new interface on the user side: it has the ribbon as we know it from Office 2007.

There are a couple of reasons why this can probably become an issue and will require extra training for your end users:

  • a lot of companies are still running Office 2003, and will probably hold on upgrading until Office 2010 is available. These people have never seen the ribbon before!
  • the ribbon is “security trimmed”, but where in MOSS 2007 any option that you did not have access to was hidden, it is grayed out in SP 2010. This gives some very strange results if you only have read access: you get a ribbon full of disabled buttons.
  • Some functions are less accessible than befor, e.g. the content types. It requires some extra clicks to get where you want.

ribbon

Definitely something to consider when you start planning your end user training!

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Windows 7, Explorer view, and opening files from SharePoint with Office applications

I have been using Windows 7 for quite some time now, and one thing that has been bothering me is the performance (euh, lack of performance) when using the Open with Windows Explorer option in SharePoint. Opening it, using it is sooooo slow.

But recently, I read this post of Amanda Perran. The lack of performance seems to be related to a setting in Internet Explorer: under Tools, Internet Options, Connections, LAN Settings, you need to uncheck Automatically detect settings. This magically increases the speed of your Explorer View, but what is even better: drastically decreases the load time of Office documents when opening them from SharePoint.

So this is something every user should know. Spread the word!

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