Category Archives: SharePoint - Page 10

Colligo Contributor and content type templates

Posted by on August 7, 2007 2 comments

Colligo Contributor 2.1 currently has difficulties synchonizing document libraries that have content types with “Linked” templates. We use this on the intranet, the templates are stored in a separate library on a separate site, and every content type has a reference to the library.

colligo_contenttypes.png

This is the response of Colligo tech support:

Hi Jan,

Yes indeed, a template situated in outside URL will cause a synchronization error in Contributor. In order to avoid this issue, you will need to use a URL that refers to the same site as the library with the content type. You can setup a document library with templates in it and content type on the same site can have these templates referenced as a URL.

Not a solution in our case… We will probably change the way our templates are stored (upload them directly with the content type) so that we can still use Contributor. A great tool!

Emailing SharePoint documents as attachment

Posted by on July 18, 2007 3 comments

I frequently get the question in courses: “Is it possible to send a document stored in a document library via e-mail”? Of course, there is the Send To menu, where you have the option “Email a link”, but what if you want to send the document as attachment?

Even if this is against the philosophy of SharePoint as the collaboration platform (you should give them access to the site, not send attachments), we do not want to give access to all our customers.

Echo Technology (http://www.echotechnology.com) recently released the Outlook PowerTool 2007, that adds a functionality to the document libraries of SharePoint, allowing you to send links to multiple documents, or to send documents as attachment in an easy way.

One of the drawbacks seems to be that it modifies the standard “document library” feature (I wonder if this is supported). But at least it demonstrates that it is a possible development. It would have been better to add a new document library template where the feature is activated. And another one: the installation instructions specify Ensure that the internet zone has the setting “Initialize and script Active X controls not marked as safe” set to Enable”

Once all this is done, it really works nice:

send multiple docs

email attachment

Did you mean

Posted by on July 17, 2007 No comments

I was always having trouble getting the “Did you mean” function of the MOSS 2007 search to work. This is why: it only works if the language preference of your browser (Tools, Internet Options, Languages) is set to one of the supported languages (e.g. english US).

did-you-mean.png

SharePoint Tag Cloud

Posted by on July 2, 2007 No comments

The Tag Cloud web part is part of the Community Kit for SharePoint initiative.

tag-cloud.jpg

Other community features are in development: chat box, enhanced blog and wiki template, taxonomy tagging…

See: http://www.codeplex.com/CKS

Two way sync of Excel 2007 lists to SharePoint

Posted by on June 29, 2007 No comments

It seems that by default, SharePoint lists linked to Excel only sync one way if you are using Excel 2007. If you are using Excel 2003, they sync two-way.

Reason for this? Access 2007 is now the favorite “off line client” for SharePoint lists.

If you install an add-in for Excel 2007, lists can again be synced two-way.

See: http://msdn2.microsoft.com/en-us/library/bb462636(office.11).aspx